Mentoring Program

Strategically Connecting to Materialized Dreams Advisory Board Positions and Descriptions

MAB Cabinet Members

(7 Voting Positions- 3 chair, 4 non-chair positions)

Each individual member of the MAB is responsible for ensuring effective operations, providing leadership, advice, and directions to the staff of the Mentoring Program. Each member should also be cognizant of their fellow peers and make decisions based on the overall good of the mentoring program and all of its participants.
Responsibilities:

To approve/ determine the policies and operation plans of the MAB
To elect a Chair of the MAB, Vice Chair, and Communications Chair
To attend and actively engage in all meetings of the MAB
To actively participate in mentoring program activities
Support the mission, goals and initiatives of the Mentoring Program

Chair

(1 Cabinet Position)

The Advisory Board Chair shall be the chief elected officer of the Mentoring Program Advisory Board (MAB).
Responsibilities:

Act as the principal spokesperson for the MAB
Prepare agendas for MAB meetings (works with Program Coordinator)
Preside over all MAB meetings
Maintain current knowledge of Mentoring Program activities
Ensure MAB follow through between program participants and staff on all assigned tasks
Assist in orientation of new MAB Members
Perform all duties incident to the office of the Chair as may be prescribed by the MAB from time-to-time
Maintain communications and records with Mentoring Program staff and file an annual report (with an option of filing a quarterly report)
To assure representation at designated Mentoring Program staff meetings
Coordinate all activities of the MAB under the directions of the members

Vice Chair

(1 Cabinet Position)

In the absence of the Chair, the Vice Chair shall act as the Chair at business meetings of MAB and shall coordinate all activities of the MAB with the directions of its Members.
Responsibilities:

Assume all powers and duties of the Chair, in case of the Chair's absences or inability to act.
Orient her- or himself to all duties and responsibilities of the Chair.
Serve as substitute when the Chair is not available MAB meetings.
Perform other duties as assigned by the Chair.

Communications Chair

(1 cabinet Position)

The MAB Communication chair oversees the MAB record keeping and correspondence ensuring compliance with relevant provisions and guidelines set by the Mentoring Program office and staff.
Responsibilities:

Keep the minutes of the meetings of the MAB
Ensure that the minutes are posted in a timely manner and circulated to members and mentoring program staff via email
Keep a register of the contact information of each MAB Member (the address of which shall be furnished by each Member)
Retain copies of important MAB Documents
Monitor and update the Constitution when relevant Board resolutions are adopted
Perform all duties incident to the office Communications Chair and such other duties as from time-to-time may be assigned by the Chair of MAB.
Stay in communication with the Mentoring Program Staff of the activities, decisions, and other significant matters of the MAB

The ‘Chair Positions’ are held only by Cabinet Members

General MAB Members

(Unlimited Non-Voting Positions)

Each general member of the MAB is responsible for representing the mentoring program participants, voicing concerns and opinions in a productive fashion to enhance the program and its initiatives. Each Member should also be cognizant of their fellow peers and give input based on the overall good of the mentoring program and all of its participants.
Responsibilities:

To provide input to the cabinet members that supports decision making
To attend and actively engage in all meetings of the MAB
To actively participate in mentoring program activities
Support the mission, goals and initiatives of the Mentoring Program.

Overseeing Units